Background As college admissions evolve, institutions face mounting pressure to efficiently manage an increasing number of student applications, particularly from transfer students. Traditional transcript evaluation and transfer articulation processes are time-consuming, error-prone, and often lack the agility required for modern student expectations. These inefficiencies can delay enrollment decisions, frustrate students, and strain administrative resources.
To overcome these challenges, HiEd Success developed easyTransfer, a GenAI-powered solution that transforms the transcript parsing and transfer credit articulation process from a manual burden into a seamless digital experience.
Objectives
- Streamline the admissions process for transfer students.
- Reduce the time and effort required for transcript parsing and course articulation.
- Improve accuracy and consistency in evaluating transfer credits.
- Enhance the student experience with faster pre-evaluation communication.
Solution: easyTransfer by HiEd Success HiEd Success’s easyTransfer combines AI-powered transcript parsing with degree audit automation to expedite and optimize transfer admissions. The solution drastically cuts articulation time while maintaining academic quality and decision-making integrity.
Key Steps in the Process
- Student Transfer Form Submission
- Students initiate the process by filling out a guided transfer intake form.
- Students initiate the process by filling out a guided transfer intake form.
- AI Transcript Parsing
- The system uses intelligent document recognition to extract academic records from transcripts with high accuracy.
- The system uses intelligent document recognition to extract academic records from transcripts with high accuracy.
- Course Mapping
- Parsed course data is automatically matched to the institution’s curriculum, using smart equivalency logic.
- Parsed course data is automatically matched to the institution’s curriculum, using smart equivalency logic.
- Degree & Program Options
- AI recommends eligible degree and program options based on transferable credits and academic history.
- AI recommends eligible degree and program options based on transferable credits and academic history.
- Pre-Evaluation Email to Student
- Within minutes, students receive a detailed pre-evaluation report outlining transfer credit status and program fit.
- Within minutes, students receive a detailed pre-evaluation report outlining transfer credit status and program fit.
- Q&A and Degree Completion Pathway
- Additional support and clarification provided through a dedicated portal, ensuring transparency and guidance.
- Additional support and clarification provided through a dedicated portal, ensuring transparency and guidance.
Impact & Results
- 2 Weeks to 2 Minutes: What once took weeks—transfer articulation—can now be completed in under 2 minutes.
- Improved Accuracy: AI parsing reduces manual errors and ensures consistency across evaluations.
- Enhanced Student Experience: Students receive timely, personalized feedback on transfer eligibility.
- Operational Efficiency: Admissions teams free up valuable time to focus on strategic student engagement.
Why Choose HiEd Success?
- Higher Ed Expertise: Decades of experience working with colleges and universities.
- AI Innovation Leadership: Proven track record in deploying AI solutions tailored for academic workflows.
- Student-Centric Design: Solutions built to enhance student satisfaction and streamline institutional processes.
- Commitment to Partnership: Dedicated to continuous improvement and long-term success of our clients.
Target Audience
- Admissions teams looking to simplify the transfer evaluation process.
- Enrollment management leaders aiming to improve application turnaround times.
- IT departments seeking AI-integrated solutions for transcript processing.
- Academic affairs teams focused on maintaining articulation quality and policy compliance.
Conclusion easyTransfer by HiEd Success is revolutionizing transfer admissions with intelligent automation. By turning what used to be a manual, multi-week process into a streamlined, AI-powered experience, institutions can better serve students, reduce administrative burden, and lead with innovation in the competitive higher education landscape.